The evaluation of study activities consists of the following steps:
1) PREPARATION OF THE EVALUATION REPORT / EVALUATION MEETINGS
The department sends out an individual (quantitative) and group-based (qualitative) questionnaire to each student in the middle of April for the spring semester, and in the middle of November for the fall semester.
After the students have performed individual and group-based evaluations, the semester coordinator conducts an evaluation meeting, where a representative from each project group participates and presents the main points of the group's evaluation. The semester coordinator and a student representative chosen among the project group representatives prepare a summary as input to the evaluation report.
Based on the answers to the individual and group-based questionnaires, input from the evaluation meeting, minutes of steering group meetings etc., the semester coordinator prepares a draft evaluation report. The semester coordinator sends the draft report to the members of the steering group and the study secretary for comments. The final evaluation report is sent to the study board no later than end of June for the spring semester and early February for the fall semester. For more info about the process go to the semester steering handbook.
2) EVALUATION OF THE SEMESTER
The study board evaluates the past semester at a study board meeting in March for the fall semester and in September for the spring semester. This is done based on the semester coordinator’s evaluation report, answers from students to an extra (qualitative) questionnaire about exams, and grade statistics. Finally, the study board prepares conclusions that form the basis of possible adjustments of the planning, implementation and/or evaluation of the next iteration of that semester.
3) INFORMATION ABOUT THE CONCLUSIONS
The study board’s conclusions are published no later than October for the spring semester and April for the fall semester at the department’s quality assurance webpage. Information about the conclusions is sent to students via Moodle and to staff via email, and subsequently to the coming semester coordinator. The conclusions are available below.
4) FOLLOW-UP ON THE EVALUATIONS
The study management group follows up on the conclusions each semester on its meetings in May and October. Depending on the nature of the conclusions, the study board contacts relevant parties (department heads, semester coordinators, course teachers, project supervisors, study programme coordinators) and initiates the required adjustments in due time before the next semester’s iteration.